Room Reservations

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Library Study Rooms

The library has seven Study Rooms that can be reserved online with a valid Tempe Public Library card free of charge. Group sizes of 1-8 can reserve a study room for up to two hours per day. For more information see our Study Room Policy.

Reserve a Study Room Here


Library Meeting Rooms

The library has two Meeting Rooms available to the public to rent which provide space for large groups to meet. Information about our Meeting Rooms, how to check availability, hourly rates, and what to expect on the day of your event can be found below.

Reserve a library meeting room in 4 easy steps:

  1. Submit a Meeting Room Availability Request (below)
  2. Receive and submit Meeting Room Application
  3. Receive Reservation Confirmation email
  4. Submit payment

Meeting Room Information 

Meeting Room A: (Capacity: 50 - 100) Provides a expanded room ideal for large groups, single-room seminars, and events that need demonstration or breakout space. Room A is most suited for groups sized between 30-60 needing tables and chairs.
For your convenience Room A comes setup with a basic layout of 6 tables and 40 chairs.

Meeting Room B: (Capacity: 20 - 50) Provides an excellent space for presentations and discussions. Room B is most suited for groups sized between 10-20 needing tables and chairs.
For your convenience Room B comes setup with a basic layout of 6 tables and 30 chairs.

Both rooms include the following amenities at no additional charge:
Additional tables and chairs*
Presenter's table
Projector and screen
VGA and HDMI connection to projector
3.5mm cable for audio playback
Access to kitchenette*
Whiteboard*
*Based on availability

Checking for Availability

Reservation requests are accepted on a quarterly basis according to the schedule below.

  • Room reservation requests should be made at least 2 weeks prior to your event. You can expect a response within 3-5 business days.
  • Room reservations are not finalized until you have received your Reservation Confirmation email. Please do not advertise your event at Tempe Public Library until you have received your confirmation.
  • The library can only accommodate reservations during the library’s normal business hours and must conclude at least 30 minutes prior to closing.
  • A maximum of 4 reservations can be made per group per quarter.

Quarterly Schedule:

1st Quarter: 
January 1st - March 31st (Availability opens December 1st)
2nd Quarter: 
April 1st - June 30th (Availability opens March 1st)
3rd Quarter: 
July 1st - September 30th (Availability opens June 1st)
4th Quarter: 
October 1st - December 31st (Availability opens September 1st)

Library Room Reservation Hours: 

Monday - Wednesday:
9:00 a.m. - 7:30 p.m.
Thursday - Saturday:
9:00 a.m. - 4:30 p.m.
Sunday:
Noon - 4:30 p.m.

Room Reservation Rates

Tempe Resident (personal use): business address does not qualify
Room A: $30.00/hr
Room B: $10.00/hr

Non-Resident (personal use): Any non-Tempe resident
Room A: $60.00/hr
Room B: $20.00/hr

Not-for-Profit Group: Any non-profit 501(c)(3) or other not-for-profit organization
Room A: $30.00/hr
Room B: $10.00/hr

For Profit Group: Any business or for-profit entity; anyone charging for services provided within the facility
Room A: $120.00/hr
Room B: $40.00/hr

Step 1: Click here to 
Submit Meeting Room Availability Request Form

Payment:

When your reservation has been approved and finalized you will receive a confirmation email from the library which verifies the date, time, room, and total amount due. The final step is to pay for the reservation which can be done on the day of the event by visiting the cashier window located on the main floor of the library. The library accepts cash, check, and credit card (Visa, MasterCard, American Express, Discover) payments for reservations. Once payment has been made you will receive your receipt and Facility Permit which you can show to library staff to gain access to your meeting room.

Responsibilities

You may rearrange the tables and chairs; however it will be your responsibility to return the room back to its original setup. We suggest that you include a minimum of 30 minutes for set-up and take down time if you plan to rearrange the furniture.

Room clean-up includes:

  • returning tables and chairs to their original setup
  • placing all trash in the provided bins
  • vacuuming the carpet if necessary (vacuum available in the kitchenette)

For your convenience each room has a check list and layout guide posted to reference. Failing to properly clean-up after your event may result in additional fees and loss of future room use.

Cancellations/Changes

Please keep in mind any cancellations or changes to your reservation must be made at least two business days (Monday – Friday) prior to your event. Failure to do so may result in the loss of room usage and forfeiture of any fees associated with the reservation.

Meeting Room Photos

Meeting Room A (Multi-purpose Room)

Meeting Room A Towards Front

Meeting Room A Towards Back

Meeting Room B (Large Classroom)

Meeting Room B Towards Front

Kitchenette

Library Meeting Room Kitchenette

Questions

Please contact tplmeetingrooms@tempe.gov if you have any additional questions not covered in our Frequently Asked Questions below.

FAQs:

Q: Can I see the room before I make a reservation? 
A: Please email requests to tplmeetingrooms@tempe.gov

Q: Do you allow food? 
A: Yes! You may bring food or have your event catered by an outside business. You can also contact the Connections Café at 480-350-5490 to have your event catered.

Q: Do you allow walk-ins for meeting rooms? 
A: Unfortunately, walk-ins and same day reservations cannot be accommodated.

Q: Can I put up posters or flyers for my event at the library? 
A: No, only approved events in partnership with the library can post information within the library. It will be your sole responsibility to promote and advertise your event outside of the library.

Q: Are there any other rooms available for reservation? 
A: Check out some of our Neighborhood Facilities for other locations with rooms for reservation.

Escalante Community Center
2150 E. Orange St. 
Tempe AZ 85281
480-350-5800

Pyle Adult Recreation Center
655 E. Southern Ave.
Tempe AZ 85282
480-350-5211

Tempe History Museum
809 E. Southern Rd.
Tempe AZ 85282
480-350-5100